How should a supplementary report be structured?

A supplementary report should be structured to clearly and effectively present additional information related to an ongoing investigation or to clarify details that enhance the understanding of the primary report. A structure that includes a summary, background, facts, and outcome is particularly effective.

The summary provides a concise overview of the supplementary information being presented, allowing the reader to quickly grasp the essential updates or additional details. The background section supplies the necessary context, ensuring that the reader understands any previous events or circumstances relevant to the case. Following this, the facts section lays out the specific details and evidence that support the supplementary findings, maintaining clarity and precision. Finally, the outcome part ties everything together by explaining the implications of the new information or any conclusions drawn from it, thereby giving closure to the updates made in the supplementary report.

When considering the alternative structures, they often miss one or more crucial elements that aid in the comprehensiveness and clarity of the report. For instance, excluding the background or outcome sections might leave the reader without the essential context or understanding of the implications of the new information, which is vital in police reporting.