In police report writing, what is meant by 'paraphrasing'?

Paraphrasing in police report writing involves restating information provided by witnesses or subjects using the officer's own words while ensuring that the original meaning is preserved. This skill is essential because it allows the officer to convey information clearly and concisely while also interpreting statements that may contain complex or nuanced language. By paraphrasing, the officer can avoid direct quotes that might be misleading if taken out of context or fail to capture the subtleties of a witness's statement.

Using paraphrasing helps to streamline reports, making them easier to read and understand for individuals reviewing the case later on, such as other officers or legal professionals. It shows the officer's understanding of the conversation and ensures that the engagement and context are properly portrayed without the potential bias or misinterpretation that might accompany direct quotes. Paraphrasing also reduces the risk of inaccuracies that could arise from quoting someone directly, especially in high-stress situations where clarity is paramount.