Who is responsible for writing the general occurrence report?

The responsibility for writing the general occurrence report typically rests with the officer who is involved in the incident, as they directly witness and gather the necessary information. This officer compiles the details, facts, and observations made during the event, ensuring that all pertinent information is accurately documented. However, the officer’s supervisor plays a crucial role in reviewing and approving the report, ensuring it meets departmental standards for clarity, accuracy, and thoroughness. While the officer provides the substantive content of the report, the supervisor guarantees its quality and completeness before it is filed. This collaborative approach helps maintain the integrity and reliability of the police documentation process.

Other entities, such as the records department, primarily manage and archive the reports rather than being responsible for their creation. The chief officer generally oversees the entire department and would not be directly involved in the writing of individual reports unless they pertain to significant incidents requiring their attention.